• Full Time
  • Austin, Texas
  • $75,000 to $82,000   USD / Year

Website E3 Alliance

About E3 Alliance:  
E3 Alliance is a nonprofit organization leading the charge in the relentless pursuit of education transformation for Texas students. Founded in 2006, E3 Alliance is a Texas-based education collaborative that leverages data to serve as a catalyst to impact educational outcomes for all students—cradle to career. Partnering with school, community, and business leaders, E3 Alliance brings together diverse voices to collaborate and build a strong, equitable education pipeline that delivers a trained and educated workforce while creating long-term, systemic change.

Job Overview    
The Grant and Earned Revenue Accounting Manager is responsible for accounting and reporting on all sources of funding and costs incurred related to grants, earned income, sponsorships, and other funding sources. The Manager will assist with grant applications, fee for service revenue proposals, and other funding requests. This position will track and report on spending for each funding “bucket” and be responsible for compliance with funder requirements. The ideal candidate will have experience with: (1) both accounting and compliance audits for various types of grants (federal, state, foundation, etc.), (2) accounting and billing related to fee for service contract revenue, and (3) the ability to handle complex funding scenarios.  The candidate should have a strong attention to detail and the ability to work collaboratively with staff across the organization.

Duties and Responsibilities:  
Grant Management:

  • Oversee the full lifecycle of grants, from application to billing and reporting, and audits, ensuring compliance with grant requirements and deadlines.
  • Collaborate with grant leads to develop accurate and comprehensive grant budgets.
  • Monitor and track grant expenditures, conduct regular grant status meetings, and ensure alignment with approved budgets.
  • Work closely with other accounting team members to ensure proper coding, allocation of staff and contractor labor, and tracking of grant-related transactions in the accounting system.
  • Enter grant funding receipts in donor database system and reconcile funding tracked in donor database with the accounting system.
  • Assist in the preparation for grant-related audits, providing necessary documentation and support to auditors.
  • Help evaluate and implement upgrades in grant management software, as needed.

Fund Reporting:

  • Prepare and analyze monthly financial reports related to grants, earned revenues, and other funding sources, including cash flows from these grants and earned revenues.
  • Generate regular financial statements for internal and external stakeholders.
  • Provide timely and accurate financial information to support decision-making processes.

Accounts Receivable:

  • Prepare invoices, monitor receipts, and follow up on delinquencies.

Monthly Financial Close, Audits and Taxes

  • Assist with monthly financial close activities as needed, including annual support for the external financial audit and 990 preparation.

Budgeting and Forecasting:

  • Assist in the development and monitoring of budgets for all funding sources.
  • Work closely with grant leads and other departments to ensure accurate spending projections and financial planning.

Compliance and Documentation:

  • Ensure compliance with all financial and grant-related regulations, policies, and reporting requirements.
  • Maintain organized and comprehensive documentation for all funding sources.
  • Develop and keep current shared spreadsheets and other reference and tracking resources.

Financial Analysis:

  • Conduct financial analysis to identify trends, variances, and areas for improvement.
  • Provide insights and recommendations based on financial analysis to support strategic decision-making.

Collaboration and Communication:

  • Collaborate with internal stakeholders, including the Development department, grant leads, Transformation Services department, and other finance department members, to ensure cohesive financial management.
  • Communicate effectively with external funding partners, responding to inquiries and providing necessary documentation.

Qualifications:
Education level

  • Graduation from an accredited, four-year university, with a bachelor’s degree in Accounting or Finance.

Experience 

  • Minimum of 5 years of experience working with federal U.S. grants, billing grantors, accounting for grants, and responsible for grant compliance, within a nonprofit organization.
  • Knowledge of grant accounting principles, regulations, and compliance requirements.
  • Minimum of five years working in an accounting department, participating in monthly accounting close, two of which were accounting for fee revenue.
  • Experience using non-profit accounting system(s).
  • Experience with donor database system(s).
  • Two years of experience preparing and filing form 990.

Required specific skills  

  • Strong proficiency with non-profit or grant accounting software.
  • High proficiency in Microsoft Office Suite, Google Apps and Adobe.
  • Proficiency with Excel formulas, linked spreadsheets and pivot tables.
  • Strong analytical and problem-solving skills, with a keen attention to detail.

Preferred specific skills 

  • Non-profit accounting certificate or experience, with both 501C3 and 501C4 preferred, but not required.
  • Knowledge of non-profit accounting principles and regulations.
  • Experience using QuickBooks Premiere Desktop for Non-Profits.
  • Experience using donor tracking system such as Salesforce or Donor Perfect
  • Advanced Excel functions.
  • Commitment to the mission and values of E3 Alliance.

Personal characteristics 

  • Exceptional organization skills, time management, and attention to detail.
  • Excellent communication skills, both written and oral.
  • Strong team member willing to assist, learn, and master new skills.
  • Ability to work independently and manage multiple priorities in a fast-paced environment.

Certifications & Licenses 
CPA candidates preferred but not required.

Physical abilities

  • Prolonged sitting and looking at computer screen
  • Must be able to lift and carry at least 10 lbs.

Compensation and Benefits   
E3 Alliance is supported by founding partner Austin Community College District (ACC), and through this partnership utilizes ACC payroll and human resource systems. Through ACC, E3 Alliance staff have access to ACC compensation and benefits systems, including generous vacation and sick leave, insurance, and other benefits.

Salary: $75,000 to $82,000 

  • Salary based on experience and expertise
  • Health care and dental insurance, TRS retirement benefits, disability insurance, and other standard ACC benefits
  • E3 Alliance is unable to support candidates who require sponsorship to work in the United States.
  • This position is grant-funded but does not have a defined timeframe and is intended to be a full-time, ongoing position.

To be considered for this position applicants must complete both of the following steps:     

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