Finance Associate

Hand to Hold Finance Associate

Hand to Hold® is a national non-profit 501(c)(3) organization that provides compassionate in-person and virtual support to NICU and bereaved parents before, during and after a NICU stay.  All programs are designed with the emotional, physical and social needs of NICU families to help them feel more secure during a highly stressful time.  This early intervention mental health support is available at no cost to NICU families across the United States.

As a 2022 & 2023 Best Place for Working Parents® business, our dynamic, growing organization seeks a Finance Associate to join our team in Austin, TX.  Reporting to the Chief Operating & Finance Officer, this person will manage daily accounting and financial transactions, playing a vital role in supporting the organization’s annual budget of approximately $3M.

This person will be responsible for ensuring that our day-to-day accounting and finance operations run smoothly in order to strengthen Hand to Hold’s finances and leverage the organization for continued growth and success. Supporting the COO/CFO, this candidate will have responsibilities in grant and fund accounting, contract billing, budgeting, banking, preparation of reports, and maintenance of records.  Personal experience with Hand to Hold’s mission is a plus.

Essential Functions:

Accounting & Reporting

• Oversee the general bookkeeping of the organization, including, among other things, journal entries, accounts payable, accounts receivable and reconciliation of bank accounts.
• Ensure that all financial activities involving grant funds awarded are accounted for in compliance with grantor’s rules and Hand to Hold’s financial policies and procedures.
• Prepare monthly, quarterly and annual financial reports for departmental leadership, Finance Committee and Board of Directors.
• Alongside the COO/CFO, prepare & monitor short- and long-term cash flow analysis.
• Assist the COO/CFO with the preparation of documents for the annual filing of IRS Form 990 and similar entities/filings
• Respond to inquiries from vendors, funders, partners and internal staff re: financial matters.
• Budget Drafting & Management
• Assist the COO/CFO in drafting annual budgets as well as variance analysis and reporting for internal tracking.
• Provide grant and project-based budgets, and strategic support in fundraising efforts as requested.
• Support leadership in proactively identifying and implementing process improvements and actionable remedies that optimize efficiencies and improve the quality of financial analysis.
• Maintain compliance with all documentation of our fiscal policies and procedures.

Financial Management

• Monitor accounts payable and receivable to ensure that all payments remain timely and up-to-date
• Prepare vouchers, invoices, checks, account statements, reports, and other records and review them for accuracy
• Work with Development team to ensure adherence to nonprofit donation acknowledgement tax law
• Assist HR in managing payroll and entering staff information into the online system
• Work with the Development team to reconcile campaigns, donations received, accounting software, and database records in a timely manner
• Monthly expense entry and management, as well as month-end closeout including credit card and bank account reconciliations
• Maintain an organized and accurate record of all checks, deposits, donations and expenses, both physical and electronic

Other Duties:

• Participate, facilitate and/or assist at Hand to Hold events.
• Attend monthly staff meetings
• Other duties as may be assigned by the COO/CFO

 We prefer you have: 

• Bachelor’s degree in Accounting, Finance or Business
• Minimum 2 years nonprofit accounting or bookkeeping experience
• Budget drafting and/or management experience
• Be analytical in nature with excellent organization skills and the capacity to manage and successfully prioritize among multiple tasks and projects.
• Personal experience with a child or loved one in the NICU is a plus.

We need you to have:

• Minimum 1 year accounting or bookkeeping experience
• Experience with Quickbooks Online or similar accounting software
• Proficiency in G Suite, Microsoft office and generally technologically savvy
• Ability to maintain the highest confidentiality when dealing with sensitive & private information
• Ability to work independently, think proactively, address problems creatively and take initiative appropriately.
• Demonstrated excellence in organizational, written and verbal communication skills.
• Knowledge and understanding of bookkeeping principles and best practices with a keen eye for detail, especially in regard to financial reporting.
• Authorized to work in the U.S.
• Personal qualities of integrity, professionalism, credibility, and a commitment to and passion for Hand to Hold’s mission.

 Additional Information:

• Open to applicants in the Austin, Texas metropolitan area
  • Full-time, hourly, exempt position: 40 +/- hours per week schedule
  • Compensation: starting at $50,000 commensurate with experience
  • Must be available to work from our office in North Austin
  • Flexibility in work schedule and hybrid working arrangement available after 90 day introductory period is successfully completed and with pre-approval by supervisor
• Benefits: fully paid Medical, $20,000 Life Insurance and Employee Assistance Program for employee
  • option to add Dental, Vision & additional Life insurance as well as coverage for dependants
  • 10 days annually of Paid Time Off
  • 12 days annually of accrued Sick Time
  • 14 annual Paid Holidays, plus the working days between Christmas & New Year’s Day

Physical Demands:

Ability to reach 2nd-floor office space by stairs (no elevator access).

To apply, send a cover letter and resume